Club Facility Rooms Hire Terms & Conditions
Welcome to our club facility rental service. Please read these terms and conditions carefully before booking a room for your private event. These terms govern the rental of our facility rooms and apply to all renters.
1. Rental Agreement and Fees
The rental fee for the facility is determined by the room selected and the duration of the event. All fees must be paid in full by the date specified in the rental onsite or online application. Any additional costs incurred during the event, such as overtime charges or damage fees, will be billed to the renter and are due within seven days of the event.
Rental fees include the use of basic furniture and standard amenities. Additional services, catering, or equipment rental may be available at extra cost and must be arranged in advance.
2. Deposits and Payments
Security Deposit
A non-refundable security deposit may be is required at the time of booking to secure your event date. This deposit will be applied toward your final rental balance.
Refundable Damage Deposit
A separate refundable damage deposit may also be required, which will be returned within fourteen days following your event, provided the facility is left in its original condition. The club reserves the right to deduct costs for repairs, deep cleaning, or replacement of damaged items from this deposit.
Payment Terms
Full payment is due as per the payment schedule outlined online or in your rental agreement. We accept payment via bank transfer, credit card, and cheque. Late payments may result in cancellation of your booking.
3. Cancellation Policy
Cancellations must be submitted in writing to the club management.
- Cancellations made more than 15 days prior to the event: Full refund of the rental fee, including the non-refundable security deposit where applicable.
- Cancellations made within 5 days of the event: All fees are forfeited.
In the event of unforeseen circumstances, the club may work with the renter to reschedule the event rather than cancel, at the club’s discretion.
4. Permitted Use and Restrictions
The facility is to be used solely for the purpose stated in your rental application. The following restrictions apply:
- No smoking or vaping is permitted inside the facility.
- Noise levels must comply with club standards and local ordinances. Music and entertainment must be kept at appropriate volumes.
- The renter is responsible for ensuring that all guests adhere to all club rules and regulations.
- Illegal activities or events that disrupt the peaceful enjoyment of the club by other members are strictly prohibited.
- Alcohol consumption is permitted only if approved in advance and in compliance with local laws.
- External catering may be permitted with prior written approval from the club.
- Decorations must not damage the facility and must be removed immediately after the event.
5. Maintenance and Cleanup
The renter is responsible for leaving the facility in the condition it was found at the time of the booking. This includes:
- Removing all personal decorations and trash.
- Clearing all tables and surfaces of food and drink residue.
- Sweeping or wiping down floors as needed.
- Ensuring all lights, air conditioning, and electronics are turned off.
- Returning all furniture and equipment to their original positions.
Cleaning Standards
Failure to clean the facility to the club’s standards will result in a cleaning fee deducted from your refundable damage deposit. The club reserves the right to conduct professional cleaning if necessary, with costs billed to the renter.
6. Liability and Damages
Assumption of Risk
The renter assumes all responsibility for any damage to the facility, equipment, or furniture caused by the renter or their guests during the rental period.
Club Liability
The club is not responsible for any lost, stolen, or damaged personal property brought into the facility. Renters are advised to use secure storage or supervise their belongings throughout the event.
Indemnification
The renter agrees to indemnify and hold the club harmless from any claims, liabilities, injuries, or damages arising from the use of the facility room or the conduct of the renter’s guests. The renter is responsible for obtaining adequate event insurance if required.
Insurance
The club recommends that renters obtain event liability insurance. Proof of insurance may be required for certain events.
7. House Rules
All guests must comply with club house rules during their rental period, including:
- Respect for other club members and their use of club facilities.
- Compliance with health and safety regulations.
- Respect for club property and amenities.
Violations of house rules may result in immediate termination of the rental agreement and forfeiture of all fees.
8. Modifications and Amendments
The club reserves the right to modify these terms and conditions at any time. Notice of changes will be provided to renters with advance booking. Continued use of the facility constitutes acceptance of any revised terms.
9. Contact and Disputes
For questions about these terms or to book a facility room, please contact the club office at +852 3167 7022.
Any disputes arising from these terms and conditions shall be resolved through good-faith negotiation between the renter and the club. If unresolved, disputes shall be subject to the jurisdiction of the Hong Kong SAR.
By submitting your rental application and deposit, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions.
Last updated: 1 November 2026